Event Planning Guide
There are a lot of factors to consider when planning an event, especially with the Work, Health and Safety Act of 2012 in SA. You can use this guide to help you through the process.
Click on the picture below or on the link to download a fillable pdf copy with links to the forms.
Please keep in mind that this is a guide only. It's intention is to help steer you to the correct relevent policies listed on the website. Please familiarise yourself with those policies as is appropriate.
Event Planning Guide eForm (192 kb PDF)
The checklist in plain text:
What our event will be:
The date and time for the event has been chosen:
Remember to check that no other local or national events are scheduled for the same date, and that key people from the church and event organisation team are available.
The venue for the event will be:
Ensure you have permission to use the site, and notify local authorities where necessary.
The event has been registered with the appropriate office (if necessary).
We want our event to connect with:
Our event will either be free or be a fundraiser for:
If your event is not free, decide if you will take the cost of the event out of the profits.
Our event will either have food or not have food. Your event must have fresh drinking water available. For state regulations on food handling and distribution, please visit http://www.sahealth.sa.gov.au/wps/wcm/connect/Public+Content/SA+Health+Internet/Protecting+public+health/Food+standards/Food+industry+sector+information/Charity+and+community+groups+and+food+safety
We have completed the compulsory Event Safety Checklist. This is available at sa.uca.org.au/human-resources/workplace-policies under Event Safety.
We have completed a Risk Assesment Formfor all identified hazards. This is available at sa.uca.org.au/human-resources/workplace-policies under Hazard Management.
We have Incident Report Formsprinted and ready for the event. This is available at sa.uca.org.au/human-resources/workplace-policies under Incident Management. All incidents and near misses must be reported within 24 hours.
The necessary supplies for the event have been organised.
Consideration has been given to how relationships with the wider community can continue to grow after the event, if applicable.
WHS queries: WHS coordinator, 8236 4214, 0466 333 144, email@example.com
Insurance queries: Manager, Insurance Services, 8236 4226, firstname.lastname@example.org
Safe Church queries: Training and Development Officer, Safe Church, 8236 4248, email@example.com